For Word document to ePub conversion, files should be as simple as possible to ensure the smoothest conversion experience.
There are two types of Word documents that can be uploaded: .doc and .docx.
.docx is the file extension of Word documents created in the latest version of Microsoft Office, while .doc is a file extension for documents created in an older version of Microsoft Office. Note that if you are able to create a .docx file, then you can also still create a .doc file, by changing the file type to “Word 97-2003 Document” when saving your file.
Table of Contents
If you would like there to be a Table of Contents page inside your book, then you will need to create one inside your document. However, note that even without creating this page, if you have formatted your chapter headers properly, when users read your book using our app or devices, they will be able to navigate to the various chapters of your book using a built-in navigation function.
How to set up page navigation
For chapter titles to appear in the navigation pane for your book, you need to format them as “Heading 1”. This can be done by highlighting the chapter title text, and then selecting “Heading 1” under the Styles menu. The location of this menu may vary depending on the version of Word you are using. Generally, this is near to where font selections are made.
Formatting your chapter titles in this manner is highly recommended as it enhances the reading experience.
How to set up a Table of Contents page
Setting up a Table of Contents (TOC) within the book itself is entirely up to you. As mentioned previously, for this is not needed for the purposes of navigation; however, you may still feel that it would be of interest to your readers.
When deciding whether or not to include a TOC, you may want to keep in mind that when you publish your book to Kobo, a preview of the first 5% of the book is made available to readers. If you would like readers to be able to immediately dive into the first chapter, then perhaps you would not want to include a TOC. However, in other cases, particularly for non-fiction or cookbooks, prospective readers might enjoy perusing the TOC to see get an overview of the contents of the book.
To set up a TOC:
- Ensure that all headings that you would like to appear in the TOC (i.e. chapter titles) are formatted as “Heading 1”. (See How to set up page navigation above for an example)
- Insert the TOC by going to the References menu and selecting “Table of Contents”. A TOC will appear at the location of your cursor.
- Verify that the headings in the TOC are hyperlinked to the correct location in the book.
- Delete the page numbers that appear in the TOC.
It is extremely important to delete the page numbers because pages work differently in eBooks than in print books, or Word documents. Once your book is converted to an ePub, these numbers will be meaningless and could even possibly cause conversion errors.
eBook pages are reflowable. This means that the content that appears on a page is adjusted based on the size of the device the reader is using, and also based on their own preferences. Readers can enlarge or shrink font sizes, alter line spacing, and even change the font of the book they are reading. This is important to keep in mind as you are formatting your book.
To start a new page, use the “Page Break” option. Do not insert a section break, as these are ignored in the manuscript conversion process. Also, do not use either hard or soft returns to start a new page, as these will add spaces between lines but will not guarantee that the text will actually appear on the next page once converted.
To indent paragraphs, set up a first line indent using the Paragraph dialog box. Using the TAB key will cause issues during conversion.
To indent a large portion of text, for example when creating block quotes, use Word’s margin controls.
Do not use columns in your document. These are not supported.
Ensure that your tables can be viewed when your Word document is in Portrait mode, rather than in Landscape. This will guarantee that the tables fit on the page after conversion.
To create a bulleted list, use the built-in bulleted list tool. Do not insert symbols to create bullets – most symbols will translate into a question mark ("?"). To create a numbered list or multilevel outline, use the built-in numbered list tool.
Footnotes & Endnotes
Endnotes are supported, but footnotes are not.
Headers & Footers
Headers and footers are not supported.
Please use one of the following fonts: Times New Roman, Arial, or Courier New. Bolding, italic, underlining, and strike-through are all supported.
To type in upper case, use Caps Lock. Do not use the Word format for “All Caps”.
For small caps, type in all capital letters and change the font size for the text area that you want to appear in small caps. Do not use the Word format for “Small Caps”.
Superscripts and subscripts
It is not recommended to use superscripts and subscripts, as these will cause extra leading (space between the lines of text).
Avoid using most symbols. Also, ensure that any fractions are kept in #/# format (ex: 1/4). Word will automatically format fractions to appear as symbols, which will not translation correctly at conversion to ePub.
We recommend that images are no larger than 3MB. It is also important to keep in mind that the maximum file size for the entire book (images included) is 100MB.
Both .jpg and .png files are accepted.
For best results, your image should be 900 DPI (dots-per-inch). However, files as low as 300 DPI are also fine.
Images can be formatted as flush left, flush right, or centered.
Text wraps should be above and below the images, not around the image. We do not support floating images.
Once converted to an ePub, your book will be reflowable. This means that the content on a page will vary, based on the device it is viewed on and on reader preferences. For example, when viewed on a tablet, there will be more words displayed on each page than if viewed on a mobile phone.
As a result, we ask that you do not insert page numbers into your document. These will be ignored during the conversion process, and could potentially cause conversion errors.